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Examinations: Withdrawal from exams

Withdrawal from missing an exam due to illness

In case of illness, you must supply proof of your illness by submitting a medical report or medical certificate form to the Examination Office. Please note that the medical examination must be done at the latest on the same day of the missed exam. In case of illness while writing the final thesis, the medical certificate must be submitted immediately after the medical examination. 
The medical certificate should include a description of the illness (for example, description of pain) and to what extent this temporarily prevents you from writing an exam or writing your thesis. An exact diagnosis is helpful but not necessary. However, the clearer the doctor’s description is, the easier it will be to determine your inability to take an exam or complete the thesis on time (for example, if you have a fever and are diagnosed with the flu). It is not sufficient for your doctor to write that you are ‘unable to write an exam or unable to complete the thesis’. Furthermore, the Examination Office does not accept an ‘Arbeitsunfähigkeitsbescheinigungen’ (incapacity certificate). If the Examination Office has any reason to believe that the medical certificate is unfounded, it can require you to see a public health officer.

You should always notify the Examination Office of long-term illness and obtain a leave of absence from the Student Services Office. 
You may be unable to complete coursework such as practicals and regular attendance of problem classes, which are requirements for admittance to exams, due to long term illness. If you are unable to complete coursework due to illness, please notify the Examination Office and submit a medical certificate.

Withdrawal from missing an exam due to illness of a child

If you have to miss an exam due the illness of a child for which you are the primary care giver, you must provide proof of the child’s illness forthwith by submitting a medical note or the medical certificate form, filled in and signed by a medical physician, to the Examination Office.

Withdrawal from missing an exam due to other reasons than illness

In this case, the student has to explain in a letter the reason of the cancellation request. This can be for example a disease of a family member, funeral in the family, religious reasons, political situation in the home country, etc. Supporting documents such as death certificates must be attached.

Students who wish to withdraw from an exam are required to credibly report the reasons for missing the exam immediately (latest 3 days after the exam) in written form to the Board of Examiners via the Examination Office.
The application does not need to have a certain form but should contain the following information:

  • Name, address, student ID number, date
  • Information regarding the missed exam(s)
  • Date of exam(s)
  • Reason for missing exam(s)
  • In case of illness, list of symptoms, the date of medical examination and the signature of the physician
  • Signature of the student