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FAQs pertaining to the application and admission procedure

Online Application

When is the online application portal available?
If you want to apply for the summer semester, the online application portal will open from the first Tuesday after 15 September. If you want to apply for the winter semester, you can do so from the first Tuesday after 15 March. However, even during these time periods, the portal will never be available between 3:00 and 6:00 a.m. Central European time.

How does the online application portal work?
Like for every other web portal, you will first need to register to get a user account. After that, you will receive an email with your user name and a link on which to click on. After clicking on the link, you will be able to log in with the user name you received by email and the password you chose during the registration. Then you are ready to fill out the online application.

The program I want to apply for does not appear in the drop down menu. What shall I do?
Some of our programs only have one intake per year, in the winter semester. In that case, they are not listed in the drop down menu if you are applying during the application period for the summer semester.

How do I convert my grade into the German grading system in order to enter it under “current status of your university studies”?
If you don’t know your German grade, just enter 0. The coordinator will convert your grade after having received your application documents.

Please note: The following set of questions does not have to be answered if you are applying to one of the Master programs offered by  the Faculty of Engineering:
“Studies not completed yet:
- Confirmation regarding the registration of the thesis (if not specified in the transcript of records)
- Confirmation regarding the obtained ECTS credits (if applicable and not specified in the transcript of records)
- Evidence of the current average grade (if applicable and not specified in the transcript of records)”

What does pre-assessment mean?
If you opt for the pre-assessment, it means that the program coordinator will have a look at the information that you have entered. If it is obvious that you do not fulfill the admission requirements, the coordinator will let you know via the online application portal and you will save the money that you would have invested in certifying copies and paying the courier service. If you are eligible, the coordinator will also inform you of that via the online system. After that, you can finalize the online application, print the PDF of the application form and send it to us along with the hard copies of the required documents. Please note: A positive pre-assessment by the coordinator does not mean that you will definitely be admitted. It just means that you fulfill the basic requirements.

I cannot print my application. Why?
There are mainly two reasons for not being able to print the application:
I) You haven't “submitted” (meaning finalized) the online application. After filling out all the fields of the online application, you will get to a page that provides an overview of the information that you have entered. You need to scroll down to the very bottom of this page and check the box next to the word "submit".  Following this step, you will be directed to a page where you can find a PDF document containing your application. This is the document you have to print,sign, and send with the hard copies of your certificates.
II) You opted for a pre-assessment of your online application and the pre-assessment has not yet been carried out by the coordinator. In this case, you should wait 2 work days. Once the pre-assessment has been completed, you will be able to submit your application (see 'I' above) and print it. If the pre-assessment has not been completed after 2 work days, please write an email to studienkoordination@tf.uni-freiburg.de.

Application Documents

What is a certified copy?
Photocopies of official documents need to be stamped by an authorized institution to confirm that the photocopy is identical with the original document. This can be done by the university from which you have obtained your Bachelor’s degree (especially for the university diploma and transcript of marks), by a public notary or by a German Embassy/Consulate. If your university certificates have not been issued in English or German, they have to be translated by an authorized translator who then certifies with his/her stamp and signature that the translated version is identical with the original document (both versions must be sent to us!). In any case, please make sure to send the documents bearing the original stamp and not photocopies of these documents.

Which IELTS do I have to take?
Please take the academic IELTS.

Which TOEFL tests are accepted?
We accept the paper-based (pbT), computer-based (cbT) and internet-based (ibT) TOEFL tests. The institutional TOEFL (ITP) is not accepted.
 
How do I submit my TOEFL or IELTS score?
Please ask the institution issuing the TOEFL test to report your results directly to us. Our ETS institutional code is 7125. As for IELTS, please ask for the documents to be sent to the following address:

University of Freiburg
Faculty of Engineering
Georges-Koehler-Allee 101
Admissions Office
79110 Freiburg
Germany
 
The language of instruction in my education was English. Do I need to submit a TOEFL or IELTS score?
Yes, you do. Only native speakers (from the USA, UK, Australia, New Zealand or Canada) or students who have obtained their Bachelor’s degree in one of these countries can be exempted.

Is GRE mandatory?
No, it is not. But first it increases your chances for being admitted into the program and second it helps us compare students coming from many different educational backgrounds. The GRE is especially recommended if your CGPA is lower than 3.0 or if your final grade is lower than 80%.

Which grade do I have to reach in the GRE?
Your grade is good, if you obtain a higher result than 50% of the test-takers in all three sections (verbal, quantitative, analytical).

I don’t have a bachelor’s degree yet. Can I apply?
Yes. Just send us a preliminary transcript of records showing all the courses you have taken so far and the marks you have obtained. If possible, the current CGPA or average grade should be stated in the transcript. Your bachelor’s degree diploma will only be needed upon your enrollment at the University of Freiburg.
 
Why do I need to send my documents by regular mail (not e-mail)?
Original versions or certified copies of all official documents (university certificates and degrees, language scores) are necessary for us to be able to verify the authenticity of the documents.

To which address shall I send my application documents?
You will find the address on the printout of the online application form.

How do I find out if my documents have been received?
Once the envelope with your documents has been received and unpacked, we will scan the barcode which is printed on the application form. Once the barcode is scanned, you will automatically receive an email stating that your application status has changed. If you log into the application portal, you will then see that it says "documents received".
 
Do I need to prove that I have sufficient financial means to finance my studies in Germany?
No you don't have to prove that to us. But, if you are of nationality that requires a student visa, you will have to submit this proof to the German Embassy or Consulate when applying for the visa.

Eligibility

I have a 3-year bachelor’s degree from a non-European destination. Am I eligible?
Unfortunately, in most cases a 3-year bachelor’s degree does not qualify you for admission to a master’s degree program in Germany. To be eligible, you must hold a 4-year bachelor’s degree. You can apply if you have a 3-year degree AND either a postgraduate diploma or master’s degree (1 year). When in doubt as to whether your Bachelor’s degree is sufficient for admission to one of our Master’s programs, just send a soft copy of your transcript of marks to studienkoordination@tf.uni-freiburg.de.

Admissions Procedure

Do you have a rolling admission?
No. The Admissions Committee only meets twice every semester. The first meeting usually takes place 2-3 weeks after the application deadline has expired.

When will I be informed about the result of my application?
You will be notified by e-mail within a week after the meeting of the Admissions Committee. The Admissions Committee usually meets 2-3 weeks after the application deadline.

When will I receive the letter of admission?
The admission letters will be sent by the University’s International Admissions and Services Office (IAS). First, you will receive a soft copy of the admission letter (approx. 3 weeks after the meeting of the Admissions Committee. IAS will then also dispatch a hard copy. Please note: The hard copy will be sent by regular mail (international airmail). Depending on the destination, delivery may take up to 3-4 weeks.

Cost and Financial Aid

How much does it cost to attend the program?
The University of Freiburg charges an administrative fee of € 155 each semester. In addition to that, non-EU nationals have to pay a tuition fee of € 1500 per semester.

Can I get a tuition fee waiver?
There are a few exceptions. For more information check out: http://www.studium.uni-freiburg.de/aktuelle-mitteilungen-en/studiengebuehren-international-en/

What is the cost of living in Freiburg?
The cost of living in Freiburg is approximately € 700 - 800 each month. This includes rent, food, phone, health insurance, transportation clothing, and books.

Do you offer scholarships?
The Faculty of Engineering offers merit-based partial scholarships of € 2400 each year to the best 5 applicants. The University of Freiburg offers merit-based partial scholarships of € 3600. More.

Where can I get a full scholarship?
If you need a full scholarship, we recommend that you apply for a DAAD scholarship: www.daad.de (unfortunately this scholarship is not available for all nationalities).

Can I work during my studies?
Every student, no matter what nationality, may work up to 85 hours per month. Non-EU nationals who have a student visa, have to observe an additional limit: They are not allowed to work more than 120 days per year full-time or 240 days part-time.

Specific questions about the MSc. Computer Science program

What is the language of instruction?
Although some subjects are taught in German, it is perfectly possible to study the whole MSc. Computer Science program in English. Almost all specialization courses are held in English. 5 out of 6 key courses (Master students have to take at least one key course) will be held in English or alternately in English and German. The only key course which will always be held in German is "Databases".

Do I need to know German?
German proficiency is not a prerequisite for this program. However, we strongly recommend that you have a basic knowledge of the German language before coming to Germany since you will need to speak German in order to communicate outside of the University.

What is a secondary school certificate?
A secondary school certificate is the final certificate you receive from your secondary school before entering university.

Specific questions about the MSc. Embedded Systems Engineering program

What is the language of instruction?
The Master of Science in Embedded Systems Engineering is bilingual, so you need language skills in both English and German. Some of the elective courses are only available in German. Also, some mandatory subjects are alternately offered in English and German (so it might prolong your studies if you wait for all subjects to be offered in English). Furthermore, you might get a conditional admission, meaning that you will have to complete some additional courses from the German-taught Bachelor's program to make up for missing knowledge in some fields. Therefore, German proficiency at the B1 level is required to be admitted into the program.

I haven't reached B1 level yet. Can I apply?
If you can submit the A2 certificate when applying (that means latest on the last day of the application period), you may be granted a conditional admission. In such a case, you will have to present the B1 certificate when enrolling for the Master's program.

What kind of German language certificates are accepted?
Technically, a confirmation of course attendance issued by a language school is sufficient as long as it contains the following information: course duration, course level (according to CEFR), and number of lessons attended. However, if you want to be sure of the level which you have reached, it is recommended to take the respective exam at your local Goethe Institute.

Specific questions about the MSc. Microsystems Engineering program

Who should I ask for a recommendation letter?
A recommendation letter should be issued by a university professor who knows you from your undergraduate studies and who is able to evaluate your academic potential. Recommendation letters written by employers are therefore not helpful.

How do I submit the recommendation letter?
If possible, the referee should use the form provided by us. After filling it out, the referee has to sign AND stamp the form and put it in a sealed envelope.
If the referee does not use the recommendation letter form provided by us, the letter should be written on the letterhead of the college or university in which the professor is employed. The letter must be signed and stamped by the referee and submitted to you in a sealed envelope. If the referee only gives you one recommendation letter that bears his signature, you may submit a notarized copy of this letter.

What is a Statement of Intent?
A Statement of Intent (also called a Statement of Purpose or Letter of Motivation) is a statement written by an applicant explaining his/her motivation for wanting to study the program he/she is applying for. In the statement you are NOT supposed to write down the whole story of your study career. Instead you should try to answer the following questions: Why do I want to study at IMTEK? Why do I want to study Microsystems Engineering? What do I like about the curriculum? What are my expectations? What are my career goals? To do this, it is of course necessary to have a look at our web pages. The Statement of Intent is usually one to two pages long.

Do I need to know German?
German proficiency is not a prerequisite for the English Master of Science in Microsystems Engineering because the language of instruction is English. However, we strongly recommend that you have a basic knowledge of the German language before coming to Germany since you will need to speak German in order to communicate outside of the University.